Google+Apps

**FILE ORGANIZATION IDEAS**

The key to using Google app successfully lays in your ability at organizing the collection of different documents. In any learning process, documents build up in very little time. Learners will be submitting answer sheets, as a teacher you will be sending back evaluation papers, you may want to send queries and even distribute information to the classrooms periodically, and all this can be done only when you have a system in place.

To put a system in place, you will have to first provide instructions to your learners, and even spend some time on training them. You can do this by:

a. Creating folders and naming them properly so that they can be found intuitively.

b. Within folders you can have sub-folders to organize content based on topics, classes, students…etc.

c. Use color codes so that content can be easily identified visually rather than reading text.

It is imperative to train your learners before you begin to use the app. Training ensures smooth flow of work. Here is what you need to have in the training program.

a. Lessons on using apps – creating folders and selectively providing access

b. Converting documents from one format to another –Word to PDF for example

c. Pros and cons of allowing public view to documents or keeping them private

d. Synchronizing the document with the users’ computer for updating

e. Generally using PowerPoint and multimedia software…etc.